Beginner friendly · 5-minute read
How to use Bonded Stores
A quick tour of every feature. Follow the sections in order, or jump to what you need.
1
Getting started
Install and open. No account needed.
- Install Bonded Stores from the Play Store.
- Open the app — you'll land on the Overview screen.
- Everything is stored on your device. No account, no sign-in, no internet required.
- That's it. You can start loading your store immediately.
Bonded Stores works entirely offline. Every change saves as you go — no “save” button to remember.
2
Set up your vessel
Name and base currency — everything reconciles against this.
- Open the menu and tap Settings.
- Enter your vessel name.
- Choose your base currency — USD, PHP, or your ship's default.
- Save.
Taking over an existing store mid-voyage? Adjust your starting stock levels to match the current physical count. Everything from there reconciles forward.
3
Load your inventory
Every item, with its own price and currency.
- Open the Stock tab.
- Tap + to add a new item.
- Enter the item name, quantity, unit price, and currency.
- Save.
Mixed currencies are fine — each item remembers its own currency. The app applies the FX rate when reconciling.
4
Register crew & accounts
Add each person once. Set up the four representation accounts.
- Open the Crew tab and add each crew member by name and rank.
- Open the Accounts tab.
- Set up the four representation accounts — Library, Charterer, Owner, Cadets.
Crew and accounts are set up once. New vouchers attach to them automatically — no repeat entry.
5
Record issues
Log a voucher every time an item leaves the store.
- Open the Issues tab.
- Tap + to create a voucher.
- Choose the crew member, the item, and the quantity.
- Save — stock deducts automatically.
Tap any crew member in the Crew tab to see their full consumption history.
6
Reconcile with a physical count
Compare what the app expects to what's actually on the shelf.
- Walk the store and count what's physically present.
- Open the Stock tab and enter the physical count for each item.
- Any discrepancy appears immediately — check the item's movement log to find the cause.
Reconcile regularly — weekly, or at every port. Small corrections now beat a large audit at month-end.
7
Close the month & export
Archive the period. Carry balances forward. Export for records.
- Open the Overview tab.
- Tap Close Month.
- The app archives the period and carries balances forward to the next month.
- Export a PDF for review, or JSON for archival.
Export both PDF and JSON at close. The PDF is for review and sign-off; the JSON is a perfect restore point if anything ever goes wrong.